document on file vs document in file

Both phrases are correct, but they are used in different contexts. 'Document on file' is used to refer to a document that has been officially recorded or stored. 'Document in file' is used to indicate a document that is physically located within a file cabinet or drawer.

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Editor at TextRanch

Last updated: February 16, 2025 • 6786 views

This phrase is correct and commonly used in English.

"document on file"

This phrase is used to refer to a document that has been officially recorded or stored in a system.

Examples:

Do we have the latest version of the document on file?
The document on file confirms the details of the transaction.

Show examples from the web [+]

Once this period has elapsed, we proceed with the examination on the basis of the documents on file.
The document is on file at our embassy.
also notes that, as regards compliance with the requirement concerning the knowledge of languages, in none of the 10 cases audited were there documents on file proving that checks had been performed;
The document is on file at our embassy.
It is in the context of this strategy that the documents held on file concerning the pressure on dealers should be assessed.
The applicant contests the Commission's refusal of 5 March 2009 to grant it access to the documents on the file in Case COMP/39.406 - Marine Hoses.
Notes the Court of Auditors' finding that, in those file procedures for the recruitment of APAs that were audited, there were no documents on file proving that the ex-ante checks of recruitment documents had been performed;
In most cases your computer will be capable of reading the documents and files featured on this website.
That error of law is the outcome of an erroneous judicial assessment of the facts, the inaccuracy of which, in the appellant's view, is attributable to the documents on the case file.
Without prejudice to Article 67(3) of the Rules of Procedure, no consideration may be given to an application by the applicant for any information or documents on the case-file to be treated as confidential in relation to the defendant.
A party may apply pursuant to Article 116(2) of the Rules of Procedure for certain information or documents on the case-file to be treated as confidential in relation to an intervener.
If in doubt the Registrar shall refer the question of the placing of a procedural document on the case-file to the President in order for a decision to be taken.
The document is automatically reloaded on file change.
The closed file shall contain a list of the documents on the file, an indication of their number, and a cover page showing the serial number of the case, the parties and the date on which the file was closed.
The representatives of parties granted leave to intervene and the representatives of all the parties to joined cases shall have the same right of access to case files, subject to the provisions of Article 7 relating to the confidential treatment of certain information or documents on the file.
The representatives of parties granted leave to intervene and the representatives of all the parties to joined cases shall have the same right of access to case-files, subject to the provisions of Article 7 relating to the confidential treatment of certain information or documents on the file.
Judgments and orders as well as all the documents placed on the file in cases brought before the Court shall be entered in the register.
On 21 April 2006, Telefónica wrote to me requesting further access to certain documents on the Commission's file.
Select some text in your document and click on File Save as Template Save Selection to Local/ Project Template file. Alternatively you can just use drag and drop to drag the selection to the Templates treeview.
in Article 5(2), the words 'whether a document is to be placed on the case-file' shall be replaced by the words 'of the placing of a procedural document on the case-file';

Alternatives:

document in the file
document stored in the file

This phrase is correct and commonly used in English.

"document in file"

This phrase is used to indicate a document that is physically located within a file or folder.

Examples:

The document in file 2020-001 needs to be reviewed.
Please place the new document in file B.

Show examples from the web [+]

Disclosure of other non-confidential versions of documents in the file, when justified.
LH did not request access to the key documents in the file.
Other documents in the file were made available at the Commission premises, and 28 undertakings took the opportunity to examine these.
On 16 May 2003, a list of all documents in the files 32.450 and 32.448 was sent to CMB and to their legal representative.
The institution concerned shall clearly identify any documents in the file which it regards as confidential.
He or she may request the Ombudsman to supply a copy of the whole file, or of specific documents in the file.
4. However, where a file is inspected pursuant to paragraph 2 or 3, certain documents in the file may be withheld from inspection in accordance with the provisions of the implementing regulation.
4. However, where the files are inspected pursuant to paragraphs 2 or 3, certain documents in the file may be withheld from inspection in accordance with the provisions of the Implementing Regulation.
However, where a file is inspected pursuant to paragraph 2 or 3, certain documents in the file may be withheld from inspection in accordance with the provisions of the implementing regulation.
However, where the files are inspected pursuant to paragraphs 2 or 3, certain documents in the file may be withheld from inspection in accordance with the provisions of the Implementing Regulation.
He or she may request the Ombudsman to supply a copy of the whole file, or of specific documents in the file.
An official shall have the right, even after leaving the service, to acquaint himself with all the documents in his file and to take copies of them if necessary.
An official shall have the right, even after leaving the service, to acquaint himself with all the documents in his file and to take copies of them.
A member of temporary staff shall have the right, even after leaving the service, to acquaint himself with all the documents in his file and to take copies of them.
Travelport LLC was, upon request, granted the opportunity to review, on 15 May 2007, a key document in the file in accordance with DG Competition's Best Practices on the conduct of EC merger control proceedings.
NA did not request to be given access to key documents in the file in accordance with the Best Practices rules for merger cases.
It was also granted access to other documents in the file to the extent considered appropriate by DG Competition in order for it to submit its comments in accordance with Article 17(2) of Regulation (EC) No 802/2004.
Petrogal and Nynäs requested further access to non-accessible documents in the file relating to similar/neighbouring products and/or other geographic markets, which were not part of the objections raised in the SO.
Contrary to the principle of equal treatment, some documents in the file had been disclosed to a leniency applicant before the SO was notified but not to other Parties to the proceedings.
Furthermore, the applicants claim that the Commission violated their rights of defence by not granting access to all exculpatory and incriminatory documents in their file.

Alternatives:

document inside the file
document within the file

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document on file vs document in file

"document on file"

"document in file"

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