"On file" vs "in file"

Question

"On file" vs "in file"

Both 'in file' and 'on file' are correct, but they are used in different contexts. 'In file' is used to indicate that something is physically located within a file or document, while 'on file' is used to indicate that something is recorded or stored in a file or document.

Last Updated: March 30, 2024

Use 'on file' when referring to something that is recorded or stored in a file or document. For example, 'Your contact information is on file.'

Examples:

Your application is on file with the HR department.
We have your details on file.
The customer's complaint is on file.
The contract is on file in the legal department.
The payment confirmation is on file.

Alternatives:

recorded in the file
stored in the file
documented in the file
kept in the file
registered in the file

Use 'in file' when referring to something that is physically inside a file or document. For example, 'The document you are looking for is in file number 123.'

Examples:

The information is in the file on the top shelf.
Please check if the report is in the file.
The missing papers were found in the file cabinet.
All the necessary documents are in the file.
The letter is in the file marked 'urgent.'

Alternatives:

inside the file
within the file
contained in the file
stored in the file
located in the file

Answer 1

On file

This phrase is correct and commonly used in English to indicate that something is recorded or stored in a file or document.

Answer 2

in file

This phrase is correct and commonly used in English to indicate that something is physically located within a file or document.

"On file" vs "in file"

On file

in file

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