Please keep this document on file for the record vs Please keep this document on file for record

Both phrases are correct, but they are used in slightly different contexts. The phrase 'please keep this document on file for the record' is more common and formal, indicating that the document should be stored for future reference. On the other hand, 'please keep this document on file for record' is also correct but less common, and it simply instructs to store the document without emphasizing the purpose.

Last updated: March 29, 2024 • 8610 views

Please keep this document on file for the record

This phrase is correct and commonly used in formal contexts to request that a document be stored for future reference.

This phrase is typically used in formal settings to instruct someone to keep a document on file for future reference or documentation purposes.

Examples:

Please keep this document on file for the record as evidence of our agreement.
We need to keep this document on file for the record in case of any disputes.
The lawyer asked the secretary to keep the document on file for the record.
It's important to keep all financial documents on file for the record.
Please ensure that all important documents are kept on file for the record.

Show examples from the web [+]

Please keep this channel clear for emergencies.
Until the investigation progresses, please keep this case quiet.
Sa... please keep this a secret.
Please keep this box safe until tomorrow.
Please keep this quiet until we know more.
We'll keep it on file for you.
The military's got on file for her.
What's the number on file for the...
Could not determine the master file for this document.
Over ten years have passed since this document on optical radiation was given its first reading.
Please keep this to ourselves for right now.
We don't want to start a city-wide panic so I'm asking all of you to please keep this confidential.
Please keep this between us, but there is a good chance we will lose a partner in the next six months.
If the speakers' words fire you with enthusiasm, please keep this to yourself and express it in a different place.
We don't want to start a city-wide panic so I'm asking all of you to please keep this confidential.
There is no arrival date on file for any such individual.
They tested the tissue against his DNA, which was already on file for the Stangard case.
And the student health center has prints on file for every one of them.
Better marking, details on file for 20 years
I want to get her remains exhumed, test 'em against the D.N.A. The military's got on file for her.

Alternatives:

please keep this document on file for future reference
please store this document for record purposes
please file this document for the record
please retain this document for record keeping
please archive this document for the record

Please keep this document on file for record

This phrase is correct but less common. It instructs to store the document without emphasizing the purpose.

This phrase is also correct but less common. It simply instructs to keep a document on file without specifying the reason or purpose.

Show examples from the web [+]

Please keep this channel clear for emergencies.
Until the investigation progresses, please keep this case quiet.
Sa... please keep this a secret.
Please keep this box safe until tomorrow.
Please keep this quiet until we know more.
We'll keep it on file for you.
The military's got on file for her.
What's the number on file for the...
Could not determine the master file for this document.
Over ten years have passed since this document on optical radiation was given its first reading.
Please keep this to ourselves for right now.
We don't want to start a city-wide panic so I'm asking all of you to please keep this confidential.
Please keep this between us, but there is a good chance we will lose a partner in the next six months.
If the speakers' words fire you with enthusiasm, please keep this to yourself and express it in a different place.
We don't want to start a city-wide panic so I'm asking all of you to please keep this confidential.
There is no arrival date on file for any such individual.
They tested the tissue against his DNA, which was already on file for the Stangard case.
And the student health center has prints on file for every one of them.
Better marking, details on file for 20 years
I want to get her remains exhumed, test 'em against the D.N.A. The military's got on file for her.

Alternatives:

please keep this document on file
please store this document for record
please file this document
please retain this document for record
please archive this document

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Please keep this document on file for the record vs Please keep this document on file for record