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Please keep this document on file for the record vs Please keep this document on file for record

Both phrases are correct, but they are used in slightly different contexts. The phrase 'please keep this document on file for the record' is more common and formal, indicating that the document should be stored for future reference. On the other hand, 'please keep this document on file for record' is also correct but less common, and it simply instructs to store the document without emphasizing the purpose.

Last updated: March 29, 2024 • 8634 views

Please keep this document on file for the record

This phrase is correct and commonly used in formal contexts to request that a document be stored for future reference.

This phrase is typically used in formal settings to instruct someone to keep a document on file for future reference or documentation purposes.

Examples:

  • Please keep this document on file for the record as evidence of our agreement.
  • We need to keep this document on file for the record in case of any disputes.
  • The lawyer asked the secretary to keep the document on file for the record.
  • It's important to keep all financial documents on file for the record.
  • Please ensure that all important documents are kept on file for the record.

Alternatives:

  • please keep this document on file for future reference
  • please store this document for record purposes
  • please file this document for the record
  • please retain this document for record keeping
  • please archive this document for the record

Please keep this document on file for record

This phrase is correct but less common. It instructs to store the document without emphasizing the purpose.

This phrase is also correct but less common. It simply instructs to keep a document on file without specifying the reason or purpose.

Alternatives:

  • please keep this document on file
  • please store this document for record
  • please file this document
  • please retain this document for record
  • please archive this document

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