Please keep this document on file vs Please keep this document on file record

Both phrases are correct, but they have slightly different meanings. 'Please keep this document on file' is a common and concise way to request that a document be stored for future reference. On the other hand, 'Please keep this document on file record' is less common and redundant, as 'on file' already implies that the document will be recorded or stored.

Last updated: March 29, 2024 • 4650 views

Please keep this document on file

This phrase is correct and commonly used in English.

This phrase is a common way to request that a document be stored for future reference.

Examples:

Please keep this document on file for future reference.
Could you please keep this document on file?
Make sure to keep this document on file.
I will keep this document on file for you.
The secretary will keep this document on file.

Show examples from the web [+]

Please keep this channel clear for emergencies.
Until the investigation progresses, please keep this case quiet.
Sa... please keep this a secret.
Please keep this box safe until tomorrow.
Please keep this quiet until we know more.
Over ten years have passed since this document on optical radiation was given its first reading.
Please keep this to ourselves for right now.
We don't want to start a city-wide panic so I'm asking all of you to please keep this confidential.
Please keep this between us, but there is a good chance we will lose a partner in the next six months.
If the speakers' words fire you with enthusiasm, please keep this to yourself and express it in a different place.
We don't want to start a city-wide panic so I'm asking all of you to please keep this confidential.
It is nearly four years since the 1995 Barcelona Euro-Mediterranean Conference, and I believe that the Commission has acted positively in presenting this document on transport in the Mediterranean.
Please keep this possible problem in mind in all situations where you might put yourself and others at risk (e.g. driving a car or operating machinery).
Please keep this possible problem in mind in all situations where you might put yourself and others at risk (e. g. driving a car or operating machinery).
Please keep this possible problem in mind in all situations where you might put yourself and others at risk (e. g. driving a car or operating machinery).
Please keep this possible problem in mind in all situations where you might put yourself and others at risk (e. g. driving a car or operating machinery).
Please keep this on the D.L.
Please, please keep this between you and me.
Once this period has elapsed, we proceed with the examination on the basis of the documents on file.
The EESC thus welcomes the working document on disability mainstreaming in the European Employment Strategy and asks the European Commission to carry out an impact assessment of this document.

Alternatives:

Please file this document.
Please store this document for future reference.
Please keep a record of this document.
Please archive this document.
Please save this document.

Please keep this document on file record

This phrase is not correct in English. It is redundant and unnecessary.

This phrase is not commonly used and is redundant, as 'on file' already implies that the document will be recorded or stored.

Show examples from the web [+]

Please keep this channel clear for emergencies.
Until the investigation progresses, please keep this case quiet.
Sa... please keep this a secret.
Please keep this box safe until tomorrow.
Please keep this quiet until we know more.
Over ten years have passed since this document on optical radiation was given its first reading.
Please keep this to ourselves for right now.
We don't want to start a city-wide panic so I'm asking all of you to please keep this confidential.
Please keep this between us, but there is a good chance we will lose a partner in the next six months.
If the speakers' words fire you with enthusiasm, please keep this to yourself and express it in a different place.
We don't want to start a city-wide panic so I'm asking all of you to please keep this confidential.
It is nearly four years since the 1995 Barcelona Euro-Mediterranean Conference, and I believe that the Commission has acted positively in presenting this document on transport in the Mediterranean.
Please keep this possible problem in mind in all situations where you might put yourself and others at risk (e.g. driving a car or operating machinery).
Please keep this possible problem in mind in all situations where you might put yourself and others at risk (e. g. driving a car or operating machinery).
Please keep this possible problem in mind in all situations where you might put yourself and others at risk (e. g. driving a car or operating machinery).
Please keep this possible problem in mind in all situations where you might put yourself and others at risk (e. g. driving a car or operating machinery).
Please keep this on the D.L.
Please, please keep this between you and me.
Once this period has elapsed, we proceed with the examination on the basis of the documents on file.
The EESC thus welcomes the working document on disability mainstreaming in the European Employment Strategy and asks the European Commission to carry out an impact assessment of this document.

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Please keep this document on file vs Please keep this document on file record