keep on file vs keep it on file

Both "keep on file" and "keep it on file" are correct, but they are used in different contexts. "Keep on file" is a more general phrase that means to retain something for future reference or use. On the other hand, "keep it on file" specifies that a particular item or document should be retained for future reference.

Last updated: April 01, 2024 • 591 views

keep on file

This phrase is correct and commonly used in English.

This phrase means to retain something for future reference or use. It is a general expression used in various contexts.

Examples:

Please keep this document on file for future reference.
The company policy is to keep all employee records on file for at least five years.

Show examples from the web [+]

They gave us a copy of the x-ray, to keep on file with the general physician.
E 'must keep on file the documentation in a manner that will ensure the greatest possible confidentiality (eg. In a sealed envelope and sealed by the notary's direct).
The manufacturer shall keep on file the published specifications for composite materials, the material manufacturer's recommendations for storage, conditions and shelf life and the material manufacturer's certification that each shipment conforms to said specification requirements.
The manufacturer of the container shall keep on file, for the intended life of each batch of containers, the fibre manufacturer's certification that each shipment conforms to the manufacturer's specifications for the product.
Traceability -Emerson Process Management keeps on file every calculation report and background information.
Maybe he keeps it on file.
We'll keep it on file for you.
How many recently opened image filenames to keep on the File menu.
It may be that all the adoption society will do is keep it on file, in case she ever makes enquiries.
So... You'll keep us on file?
We'll keep your application on file.
Ever since 9/11, we keep all troublemakers on file.
We like to keep this stuff on file.
We'll keep your résumé on file.
We're not really ready to make a decision right now, but... I'll definitely keep your application on file.
We keep it all on file at Judge Rodman's office.
We have furthermore been informed that the US Government keeps the data on file for up to 40 years.
The manufacturer shall keep the results on file throughout the service life of the container.
I'll keep your résumé on file, But we're not hiring any new waiters right now.
Anyway, as he says, we'll keep the resume on file.

Alternatives:

file for future reference
store for future use
retain for future purposes
keep in the archives
save for later

keep it on file

This phrase is correct and commonly used in English.

This phrase specifies that a particular item or document should be retained for future reference. It is more specific than just saying "keep on file."

Examples:

After reviewing the application, please keep it on file for future consideration.
Once you have signed the contract, we will keep it on file for our records.

Show examples from the web [+]

We'll keep it on file for you.
We'll keep it on file.
It may be that all the adoption society will do is keep it on file, in case she ever makes enquiries.
Maybe he keeps it on file.
We keep it all on file at Judge Rodman's office.
Traceability -Emerson Process Management keeps on file every calculation report and background information.
They gave us a copy of the x-ray, to keep on file with the general physician.
We'll keep your application on file.
Ever since 9/11, we keep all troublemakers on file.
We like to keep this stuff on file.
We'll keep your résumé on file.
So... You'll keep us on file?
Good guys and bad keep files close to them.
Looks like Felicity keeps files on various criminals.
Sometimes.tar.gz is shortened to.tgz to keep file names reasonably sized.
Keep files private until you decide to share them.
Use the Keep Files and Folders As Is option for AutoCAD 2007 eTransmit behavior.
We keep files from way back.
We're not really ready to make a decision right now, but... I'll definitely keep your application on file.
We have furthermore been informed that the US Government keeps the data on file for up to 40 years.

Alternatives:

keep the document on file
retain it for future reference
store it for future use
keep this information in the archives
save this for later

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